Cookie Policy
Last updated: April 2026 · Version 1.0
This policy explains how SENSA Technology Ltd uses cookies and similar tracking technologies on our website and platform. Please read it alongside our Privacy Policy and AI & Data Policy.
1. Who We Are
SENSA Technology Ltd (“SENSA”, “we”, “us”, or “our”) is a company registered in England and Wales (Company Registration No. 17091838, registered office at Piccadilly Business Centre, Unit C, Aldow Enterprise Park, Blackett St. Manchester M12 6AE). We operate an AI-powered platform supporting Special Educational Needs (SEN) provision in mainstream schools across England.
For the purposes of UK data protection law, Sensa Technology Ltd is the data controller in respect of any personal data collected through cookies on our website and platform.
2. What Are Cookies?
Cookies are small text files placed on your device (computer, tablet, or mobile phone) when you visit a website or use an online platform. They allow the website to recognise your device on future visits and collect certain information about how you interact with our services.
Cookies and similar technologies may include:
- Cookies — text files stored in your browser
- Local storage — data stored in your browser outside of cookies
- Session storage — temporary data cleared when you close your browser
- Pixel tags / web beacons — tiny transparent images that track activity
Cookies are set either by us (“first-party cookies”) or by third-party services we use (“third-party cookies”).
3. Types of Cookies We Use
3.1 Strictly Necessary Cookies
These cookies are essential for our website and platform to function. They enable core features such as user authentication, session management, and security. They cannot be disabled without significantly impacting how the service works. No consent is required for these cookies.
3.2 Performance and Analytics Cookies
These cookies help us understand how visitors interact with our website and platform — for example, which pages are visited most often and whether users encounter any errors. All information collected is aggregated and anonymised. At present, SENSA does not use any analytics cookies. Should we do so in future, this policy will be updated and your consent sought before such cookies are placed.
3.3 Functional Cookies
These cookies allow our platform to remember choices you make (such as your language preference or accessibility settings) to provide a more personalised experience.
3.4 Marketing and Targeting Cookies
At present, SENSA does not use marketing or advertising cookies. Should we do so in future, this policy will be updated and your consent sought before such cookies are placed.
4. Cookies We Use
| Cookie Name | Type | Purpose | Duration |
|---|---|---|---|
| sensa_session | Strictly Necessary | Maintains your authenticated session while you are logged in to the platform. | Session |
| sensa_csrf | Strictly Necessary | Protects against cross-site request forgery (CSRF) attacks. | Session |
| sensa_prefs | Functional | Stores your display and accessibility preferences (e.g. text size, colour scheme). | 12 months |
| cookie_consent | Strictly Necessary | Records your cookie consent preferences so we do not ask again unnecessarily. | 12 months |
Note:SENSA's AI platform does not pass pupil personally identifiable information (PII) to third-party AI models in identifiable form. No pupil data is stored in cookies.
5. Legal Basis for Using Cookies
Our use of cookies is governed by the UK Privacy and Electronic Communications Regulations 2003 (PECR) and the UK GDPR. Our legal bases are as follows:
| Cookie Category | Legal Basis |
|---|---|
| Strictly Necessary | Legitimate interests (enabling a service you have requested) — consent not required. |
| Performance / Analytics | Consent — you will be asked to accept these via our cookie banner. |
| Functional | Consent — you will be asked to accept these via our cookie banner. |
6. Managing and Withdrawing Consent
6.1 Cookie Banner
When you first visit our website or platform, you will be shown a cookie banner. You can choose to accept all cookies, reject non-essential cookies, or customise your preferences. You can return to your preferences at any time by clicking the “Cookie Settings” link in our website footer.
6.2 Browser Settings
Most browsers allow you to control cookies through their settings. You can:
- Delete all cookies already stored on your device
- Block all cookies from being set
- Allow only certain types of cookies
Guidance on how to manage cookies in the most common browsers:
- Google Chrome: Settings > Privacy and Security > Cookies and other site data
- Mozilla Firefox: Options > Privacy & Security > Cookies and Site Data
- Microsoft Edge: Settings > Cookies and site permissions
- Apple Safari: Preferences > Privacy
Please note that disabling strictly necessary cookies may prevent you from using key features of the SENSA platform.
7. Third-Party Cookies and Services
At present, SENSA does not use any third-party services that set cookies. Should we introduce third-party cookies in future, we will take care to select providers whose data practices are consistent with our obligations under UK GDPR, and we will obtain your consent before such cookies are placed.
This section will be updated to list any third-party services and link to their respective privacy policies.
8. Cookies and Pupil Data
SENSA is committed to the highest standards of data protection, particularly in relation to children. We confirm that:
- Cookies used within the SENSA platform do not store pupil personal data in identifiable form.
- No pupil PII is passed to third-party AI models or analytics providers via cookies or any other mechanism.
- Session cookies used for authenticated staff accounts (SENCOs and teachers) are scoped to the authenticated user only and do not contain pupil identifiers.
Schools using the SENSA platform under a Data Processing Agreement remain the data controller for pupil data. SENSA acts as data processor and handles all such data in accordance with our Data Processing Agreement and AI & Data Policy.
9. Changes to This Policy
We may update this Cookie Policy from time to time to reflect changes to our technology, the cookies we use, or applicable law. Any significant changes will be notified to you via a prominent notice on our website or platform, and the “Last updated” date at the top of this policy will be revised.
We encourage you to review this policy periodically.
10. Contact Us
If you have any questions or concerns about our use of cookies, or wish to exercise your rights under UK GDPR or PECR, please contact us:
Sensa Technology Ltd
Reg. Office: Piccadilly Business Centre, Unit C, Aldow Enterprise Park, Blackett St. Manchester M12 6AE
Email: contact@sensatech.co.uk
Website: sensatech.co.uk
ICO Registration No.: ZC113781
You also have the right to lodge a complaint with the UK's supervisory authority, the Information Commissioner's Office (ICO), at www.ico.org.uk or by calling 0303 123 1113.